APIXX Supplier Collaboration
One connected workspace for every supplier commitment.
Give buyers and suppliers a shared place to manage purchase orders, confirmations, delivery dates, shipment notices, documents and exceptions—while keeping everything synchronized with your ERP.
An APIXX Connected App.
Built for Sage Intacct- Confirmed
Cascade Fasteners
PO-10422
- Date change proposed
Harbor Logistics
PO-10398
- Ship notice received
Meridian Metals
PO-10377
- Awaiting 6 days
Ridgeline Steel
PO-10401
- ERP
- Warehouse
- Finance
- Suppliers
Kept in sync by APIXX managed connectivity
The problem
Your ERP knows what you ordered. Your inbox knows what changed.
Purchase orders may begin in the ERP, but the work that follows is often scattered across email, spreadsheets, phone calls and disconnected supplier portals. Buyers chase confirmations. Suppliers send delivery changes through email. Shipment details arrive late. Documents go missing. By the time an exception reaches the right person, it may already have affected production, inventory or the customer. Supplier Collaboration brings the conversation back to the transaction.
- 01
Scattered communication
Order changes and questions are buried across email, calls and spreadsheets.
- 02
Limited supplier visibility
Buyers cannot easily see which orders have been received, confirmed or delayed.
- 03
Manual document handling
Confirmations, ASNs, invoices and supporting documents require repeated data entry.
- 04
Late exception discovery
Quantity, pricing and delivery problems are often found after they affect the customer.
The solution
A shared operational workspace for buyers and suppliers.
APIXX Supplier Collaboration connects suppliers directly to the purchasing process without requiring them to use your ERP. Suppliers see the orders, documents and actions relevant to them. Buyers see what has been acknowledged, what has changed and what requires attention. Approved information flows back to the appropriate systems automatically.
The result is one current, accountable record of every supplier commitment.
APIXX Supplier Collaboration
The business application
Used by buyers, suppliers and operations teams.
- Buyers
- Suppliers
- Operations
- Finance & AP
APIXX managed connectivity
The managed connectivity foundation
Connectors, integration flows, synchronization, monitoring and exception infrastructure.
- Connectors
- Integration flows
- Synchronization
- Monitoring
Your existing systems
The systems you already run
ERP, ecommerce, WMS, 3PL and finance platforms stay exactly where they are.
- ERP
- Ecommerce
- WMS
- 3PL
- Finance
Who it is for
Built for buyers whose suppliers will never log into the ERP.
- Manufacturers and distributors with meaningful supplier volume
- Businesses using email and spreadsheets to manage purchase-order acknowledgments
- Companies whose suppliers cannot or will not access the buyer's ERP
- Organizations with recurring delivery-date, quantity, document or invoice exceptions
- Existing APIXX connectivity customers with connected ERP, ecommerce, EDI or fulfillment systems
Core capabilities
Everything a purchase order needs between issue and payment
Deliver purchase orders clearly
Give suppliers secure access to new and changed purchase orders, delivery requirements and supporting information.
Capture supplier commitments
Allow suppliers to confirm quantities, prices and delivery dates through a structured response—not another untracked email.
Manage changes and approvals
Route proposed quantity, pricing and scheduling changes to the right buyer while preserving the complete decision history.
See what is coming
Collect shipment notices, expected delivery information and ASNs before materials arrive.
Centralize documents
Keep specifications, certifications, invoices, shipment documents and supporting files connected to the appropriate supplier and transaction.
Resolve exceptions earlier
Identify shortages, delays, discrepancies and missing actions before they disrupt production or customer fulfillment.
Measure supplier performance
PlannedTrack responsiveness, acknowledgment times, delivery performance and recurring exceptions.
Capabilities marked Planned are on the roadmap and not available today.
Features in depth
From purchase order to paid, in one place your suppliers will actually use
Your accounting system records the order. This is everything that happens between the order and the payment — with your team approving every write.
PO collaboration
Every purchase order, confirmed or flagged. Suppliers accept the order or tell you what they can actually do.
Read moreDelivery visibility
Commit dates, delay notices, and advance ship notices from every supplier — including the ones who will never do EDI.
Read moreOnboarding & compliance
Company details, W-9, banking, insurance, and certifications — collected once, verified by you.
Read moreInvoice submission
Suppliers submit against the PO and the receipt. You get a draft bill in your accounting system, not a PDF in an inbox.
Read morePayment status
"Where is my payment?" answered without you.
Read moreDirect supplier connections
API, MCP, or a connector into the supplier's own accounting system — for suppliers who can. Suppliers on EDI stay with your EDI provider. Email for everyone else.
Read moreRollout & adoption
Waves, not a big bang. Measured by the share of open orders with a supplier response.
Read moreSupplier scorecards
RoadmapOn-time delivery, accuracy, and responsiveness — measured from what actually happened.
Read moreWhat each person sees
The same record, scoped to the role
Access is role-based, so buyers, AP admins, clerks and viewers each see only the queues and controls that belong to them. These are real screens from the demo workspace.
Buyer / Owner
The whole operation on one screen.
Owners and buyers open the dashboard to see which orders are unconfirmed, which suppliers are missing documents and what changed overnight.
- Work queues ranked by value and age
- Every open order with acknowledgment status
- Full access to settings, users and billing
How it works
Five steps from connected systems to a synchronized operation
Connect your purchasing systems
APIXX connects to your ERP, purchasing, warehouse and financial systems.
Invite your suppliers
Each supplier receives secure access to the orders, documents and actions relevant to them.
Coordinate the commitment
Buyers and suppliers manage acknowledgments, changes, shipment information and questions in one workspace.
Resolve exceptions
Problems are identified, assigned and escalated before they affect the operation.
Synchronize approved information
Confirmed information returns to the appropriate business systems with a complete audit history.
Accounting system support
In beta with Sage Intacct design partners. Xero, QuickBooks, SAP Business One, Acumatica and Business Central are next.
The same approval-first connection model on every system: your books stay the system of record and nothing posts without your sign-off. Tell us which system you run — design partners shape each connector and get priority onboarding.
- On the roadmap
Xero
Purchase orders, bills, contacts
- On the roadmap
QuickBooks Online
Purchase orders and bills
- On the roadmap
SAP Business One
Purchasing and AP documents
- On the roadmap
Acumatica
Purchase orders and receipts
- On the roadmap
Microsoft Business Central
Purchasing and payables
- Beta
Sage Intacct
Beta — live with design partners
Every connection works the same way: your accounting system stays the system of record, and nothing posts without your approval. Logos are the property of their respective owners and do not imply endorsement.
Direct supplier connectivity
Suppliers connect the way they can — API, MCP, their accounting system, or email
Capable suppliers connect directly to APIXX from their own systems or AI agents. Everyone else responds with one click. Every path updates the same order with the same audit trail.
API
Suppliers with a development team or an integration platform
MCP
Suppliers using AI assistants and agents
Accounting connectors
Suppliers who run one of the systems below
Email, one-click and portal
Everyone else
Your EDI provider
Suppliers already trading electronically
Direct accounting and ERP connectors for suppliers who run:
Sage Intacct
Native — orders in, invoices back
Sage 50 / 100 / 300
Sales orders and invoices
Xero
Sales invoices and contacts
QuickBooks Online
Estimates, invoices, customers
NetSuite
Sales orders, fulfillments, invoices
Microsoft Dynamics 365
Business Central & Finance
SAP Business One
Sales orders and deliveries
Acumatica
Sales orders and shipments
Odoo
Sales and invoicing
Zoho Books
Invoices and sales orders
FreshBooks
Invoices for small suppliers
Epicor
Kinetic & Prophet 21
Logos are the property of their respective owners and indicate systems APIXX can connect to; they do not imply endorsement.
How direct supplier connections workRollout & supplier adoption
Rolled out in waves. Measured by supplier response.
Supplier software fails when suppliers ignore it, so rollout is designed around one number: the share of open orders with a supplier response.
01 · Week 0
Segment the supplier base
Sort by spend, order frequency and how each supplier can connect — already on EDI, API, MCP, accounting connector or email only.
02 · Week 1
Pilot wave
Ten to twenty responsive suppliers. Invitations go out under your buyer's name with their real open orders attached.
03 · Weeks 2–4
Core wave
Top 80% of spend. Direct connections set up in parallel; everyone else answers by one-click email.
04 · Weeks 5+
Long tail and steady state
Remaining suppliers invited with their next PO. New vendors auto-invited; non-responders escalate on your schedule.
- First response takes one click — no account or training
- Every message carries your brand and your buyer's name
- Four response paths, one shared record
- Weekly response-rate report during rollout
- We do most of the rollout work, not your team
Outcomes
Fewer status checks. Earlier answers. Better supplier execution.
- Reduce email and spreadsheet coordination.
- Improve purchase-order acknowledgment.
- Identify supply problems earlier.
- Eliminate repeated data entry.
- Give purchasing, receiving and finance shared visibility.
- Improve supplier accountability.
- Preserve a complete operational history.
Roadmap
What is available now, what comes next, and what this product is not.
Scope is deliberate. The core workflow ships complete; expansion follows customer evidence.
Available now
Available- Supplier invitation, onboarding and contact management
- Secure supplier workspace and role-based access
- Purchase-order delivery and change visibility
- Supplier acknowledgment of purchase orders
- Confirmed quantity and delivery-date responses
- Buyer approval of supplier-proposed changes
- Shipment notices and ASN capture
- Document exchange and required-document tracking
- Comments, questions and structured communication
- Exception work queue for shortages, delays and discrepancies
- Notifications and overdue-action reminders
- Invoice submission and payment-status visibility
- ERP synchronization through APIXX managed connectivity
- Complete change and approval history
Expansion
Planned- Supplier scorecards and performance trends
- Compliance certificates and expiration tracking
- Quality incidents and corrective actions
- Supplier capacity and forecast collaboration
- Sourcing events and quote collaboration
- AI-generated exception summaries and response recommendations
- Cross-supplier operational benchmarking
What it is not
- A full strategic sourcing suite
- Accounts-payable automation
- A supplier marketplace
- General contract lifecycle management
- Uncontrolled custom portal development
- Autonomous changes to ERP purchasing records
How we measure success
Measured by what changes for your team and your suppliers.
- Supplier adoption and active-user rate
- Percentage of purchase orders acknowledged digitally
- Median time from purchase-order delivery to acknowledgment
- Reduction in email-based status requests
- Number and age of unresolved supplier exceptions
- Percentage of supplier changes synchronized without manual re-entry
- Customer implementation time
More than a supplier portal.
Traditional portals often become another disconnected destination that employees and suppliers must maintain. APIXX Supplier Collaboration is different: it connects supplier activity to the purchase order, inventory requirement, shipment and financial process already running across your business. Your ERP remains the internal system of record. APIXX becomes the shared application where your company and its suppliers coordinate the work.
Traditional supplier portal
- Often isolated from operational systems
- Requires repeated data entry
- Provides limited workflow flexibility
- Becomes another system employees must manage
APIXX Supplier Collaboration
- Connected to existing operational systems
- Coordinates people, workflows and data
- Synchronizes approved information
- Manages exceptions across organizational boundaries
- Preserves the existing ERP and technology investment
- Operated on a managed connectivity foundation
Pricing
Priced on suppliers, not on documents
Public pricing is coming soon — we are currently onboarding design partners only. Suppliers are never charged.
Starter
Pricing coming soon
PO collaboration for a single team: acknowledgment, commit dates, change proposals, every supplier interaction tier.
Growth
Pricing coming soon
Adds ship notices, receiving visibility and portal branding. Compliance expiry tracking is coming to this plan.
Scale
Pricing coming soon
Everything in Growth, a custom domain, and a named onboarding contact. Scorecards, multi-entity consolidation and EDI coexistence are coming to this plan.
Enterprise
Pricing coming soon
Security review, custom integration work, and a dedicated success contact.
Know what your suppliers can deliver before it becomes a problem.
Bring suppliers, purchasing teams and business systems into one connected operation.
An APIXX Connected App.