APIXX Supplier Collaboration
One connected workspace for you and your suppliers.
Coordinate purchase orders, confirmations, shipment notices, documents and exceptions across your suppliers and business systems—while approved information stays synchronized with your ERP, warehouse and financial systems.
Fewer status checks, earlier visibility into supply problems and a complete record of supplier commitments.
A Connected App from APIXX, powered by APIXX managed connectivity.
- Confirmed
Cascade Fasteners
PO-10422
- Date change proposed
Harbor Logistics
PO-10398
- Ship notice received
Meridian Metals
PO-10377
- Awaiting 6 days
Ridgeline Steel
PO-10401
- ERP
- Warehouse
- Finance
- Suppliers
Kept in sync by APIXX managed connectivity
The problem
Supplier coordination should not live in email and spreadsheets.
Purchase orders are created in one system, confirmations arrive through another channel, shipment changes are buried in email, and documents must be manually matched by multiple teams. The result is delayed orders, incomplete information and preventable exceptions.
- 01
Scattered communication
Order changes and questions are buried across email, calls and spreadsheets.
- 02
Limited supplier visibility
Buyers cannot easily see which orders have been received, confirmed or delayed.
- 03
Manual document handling
Confirmations, ASNs, invoices and supporting documents require repeated data entry.
- 04
Late exception discovery
Quantity, pricing and delivery problems are often found after they affect the customer.
The solution
A shared operational workspace connected to the systems you already use.
APIXX Supplier Collaboration gives buyers and suppliers a common place to coordinate purchasing activity while APIXX managed connectivity keeps the application synchronized with the ERP, warehouse, ecommerce and financial systems behind the operation.
APIXX Inc connects the technology stack and adds the application the operation was missing.
APIXX Supplier Collaboration
The business application
Used by buyers, suppliers and operations teams.
- Buyers
- Suppliers
- Operations
- Finance & AP
APIXX managed connectivity
The managed connectivity foundation
Connectors, integration flows, synchronization, monitoring and exception infrastructure.
- Connectors
- Integration flows
- Synchronization
- Monitoring
Your existing systems
The systems you already run
ERP, ecommerce, WMS, 3PL and finance platforms stay exactly where they are.
- ERP
- Ecommerce
- WMS
- 3PL
- Finance
Who it is for
Built for buyers whose suppliers will never log into the ERP.
- Manufacturers and distributors with meaningful supplier volume
- Businesses using email and spreadsheets to manage purchase-order acknowledgments
- Companies whose suppliers cannot or will not access the buyer's ERP
- Organizations with recurring delivery-date, quantity, document or invoice exceptions
- Existing APIXX connectivity customers with connected ERP, ecommerce, EDI or fulfillment systems
Core capabilities
Everything a purchase order needs between issue and payment
Supplier onboarding
Collect supplier information, contacts, documents and operational requirements.
Purchase-order delivery
Give suppliers a clear, trackable view of new and changed purchase orders.
Order acknowledgment
Allow suppliers to confirm receipt and respond to purchase-order requirements.
Quantity and date changes
Coordinate requested changes with a documented approval history.
Shipment notices and ASNs
Capture expected shipment information before goods arrive.
Document exchange
Centralize specifications, certificates, invoices and supporting documents.
Exception management
Identify shortages, delays, discrepancies and unresolved supplier actions.
Invoice and payment visibility
Provide appropriate status visibility while reducing routine inquiries.
Supplier performance
PlannedTrack responsiveness, confirmation rates, delivery performance and recurring issues.
Audit history
Preserve communications, changes, approvals and system activity in one record.
Capabilities marked Planned are on the roadmap and not available today.
Features in depth
From purchase order to paid, in one place your suppliers will actually use
Your accounting system records the order. This is everything that happens between the order and the payment — with your team approving every write.
PO collaboration
Every purchase order, confirmed or flagged. Suppliers accept the order or tell you what they can actually do.
Read moreDelivery visibility
Commit dates, delay notices, and advance ship notices from every supplier — including the ones who will never do EDI.
Read moreOnboarding & compliance
Company details, W-9, banking, insurance, and certifications — collected once, verified by you.
Read moreInvoice submission
Suppliers submit against the PO and the receipt. You get a draft bill in your accounting system, not a PDF in an inbox.
Read morePayment status
"Where is my payment?" answered without you.
Read moreDirect supplier connections
EDI, API, MCP, or a connector into the supplier's own accounting system — for suppliers who can. Email for everyone else.
Read moreRollout & adoption
Waves, not a big bang. Measured by the share of open orders with a supplier response.
Read moreSupplier scorecards
RoadmapOn-time delivery, accuracy, and responsiveness — measured from what actually happened.
Read moreHow it works
Five steps from connected systems to a synchronized operation
Connect the systems
APIXX connects the customer's ERP and other operational platforms.
Invite the suppliers
Suppliers receive secure access to the information and actions relevant to them.
Coordinate the order
Buyers and suppliers manage acknowledgments, changes, shipment information and documents.
Resolve exceptions
Problems are identified, assigned and handled before they disrupt fulfillment.
Synchronize the operation
Approved information returns to the appropriate systems with an audit history.
Accounting system support
Live with Sage Intacct. Xero, QuickBooks, SAP Business One, Acumatica and Business Central are next.
The same approval-first connection model on every system: your books stay the system of record and nothing posts without your sign-off. Tell us which system you run — design partners shape each connector and get priority onboarding.
- On the roadmap
Xero
Purchase orders, bills, contacts
- On the roadmap
QuickBooks Online
Purchase orders and bills
- On the roadmap
SAP Business One
Purchasing and AP documents
- On the roadmap
Acumatica
Purchase orders and receipts
- On the roadmap
Microsoft Business Central
Purchasing and payables
- Live today
Sage Intacct
Native two-way sync — orders out, draft bills back
Every connection works the same way: your accounting system stays the system of record, and nothing posts without your approval. Logos are the property of their respective owners and do not imply endorsement.
Direct supplier connectivity
Suppliers connect the way they can — EDI, API, MCP, their accounting system, or email
Capable suppliers connect directly to APIXX from their own systems or AI agents. Everyone else responds with one click. Every path updates the same order with the same audit trail.
EDI
Suppliers already trading electronically
API
Suppliers with a development team or an integration platform
MCP
Suppliers using AI assistants and agents
Accounting connectors
Suppliers who run one of the systems below
Email, one-click and portal
Everyone else
Direct accounting and ERP connectors for suppliers who run:
Sage Intacct
Native — orders in, invoices back
Sage 50 / 100 / 300
Sales orders and invoices
Xero
Sales invoices and contacts
QuickBooks Online
Estimates, invoices, customers
NetSuite
Sales orders, fulfillments, invoices
Microsoft Dynamics 365
Business Central & Finance
SAP Business One
Sales orders and deliveries
Acumatica
Sales orders and shipments
Odoo
Sales and invoicing
Zoho Books
Invoices and sales orders
FreshBooks
Invoices for small suppliers
Epicor
Kinetic & Prophet 21
Logos are the property of their respective owners and indicate systems APIXX can connect to; they do not imply endorsement.
How direct supplier connections workRollout & supplier adoption
Rolled out in waves. Measured by supplier response.
Supplier software fails when suppliers ignore it, so rollout is designed around one number: the share of open orders with a supplier response.
01 · Week 0
Segment the supplier base
Sort by spend, order frequency and how each supplier can connect — EDI, API, MCP, accounting connector or email only.
02 · Week 1
Pilot wave
Ten to twenty responsive suppliers. Invitations go out under your buyer's name with their real open orders attached.
03 · Weeks 2–4
Core wave
Top 80% of spend. Direct connections set up in parallel; everyone else answers by one-click email.
04 · Weeks 5+
Long tail and steady state
Remaining suppliers invited with their next PO. New vendors auto-invited; non-responders escalate on your schedule.
- First response takes one click — no account or training
- Suppliers are never charged or sold to
- Every message carries your brand and your buyer's name
- Five response paths, one shared record
- Weekly response-rate report during rollout
- Under four hours of your team's time, typically
Outcomes
Fewer status checks. Earlier answers. Better supplier execution.
- Reduce email and spreadsheet coordination.
- Improve purchase-order acknowledgment.
- Identify supply problems earlier.
- Create shared visibility across teams.
- Reduce duplicate data entry.
- Maintain a complete operational history.
- Improve supplier accountability.
- Preserve existing system investments.
Roadmap
What is available now, what comes next, and what this product is not.
Scope is deliberate. The core workflow ships complete; expansion follows customer evidence.
Available now
Available- Supplier invitation, onboarding and contact management
- Secure supplier workspace and role-based access
- Purchase-order delivery and change visibility
- Supplier acknowledgment of purchase orders
- Confirmed quantity and delivery-date responses
- Buyer approval of supplier-proposed changes
- Shipment notices and ASN capture
- Document exchange and required-document tracking
- Comments, questions and structured communication
- Exception work queue for shortages, delays and discrepancies
- Notifications and overdue-action reminders
- Invoice submission and payment-status visibility
- ERP synchronization through APIXX managed connectivity
- Complete change and approval history
Expansion
Planned- Supplier scorecards and performance trends
- Compliance certificates and expiration tracking
- Quality incidents and corrective actions
- Supplier capacity and forecast collaboration
- Sourcing events and quote collaboration
- AI-generated exception summaries and response recommendations
- Cross-supplier operational benchmarking
What it is not
- A full strategic sourcing suite
- Accounts-payable automation
- A supplier marketplace
- General contract lifecycle management
- Uncontrolled custom portal development
- Autonomous changes to ERP purchasing records
How we measure success
Measured by what changes for your team and your suppliers.
- Supplier adoption and active-user rate
- Percentage of purchase orders acknowledged digitally
- Median time from purchase-order delivery to acknowledgment
- Reduction in email-based status requests
- Number and age of unresolved supplier exceptions
- Percentage of supplier changes synchronized without manual re-entry
- Customer implementation time
More than a portal. More practical than replacing your systems.
Traditional supplier portal
- Often isolated from operational systems
- Requires repeated data entry
- Provides limited workflow flexibility
- Becomes another system employees must manage
APIXX Supplier Collaboration
- Connected to existing operational systems
- Coordinates people, workflows and data
- Synchronizes approved information
- Manages exceptions across organizational boundaries
- Preserves the existing ERP and technology investment
- Operated on a managed connectivity foundation
Pricing
Priced on suppliers, not on documents
Adding purchase orders, shipments or invoices does not increase your bill. Suppliers are never charged.
Starter
$650/mo
PO collaboration for a single team: acknowledgment, commit dates, change proposals, every supplier interaction tier.
Growth
$1,450/mo
Adds ship notices, receiving visibility, compliance with certificate-of-insurance tracking, and portal branding.
Scale
$2,750/mo
Adds supplier scorecards, multi-entity consolidation, EDI coexistence, and a custom domain.
Enterprise
Contact us
Security review, custom integration work, and a dedicated success contact.
Bring suppliers, systems and purchasing teams into one connected operation.
See how APIXX Supplier Collaboration can improve supplier visibility and coordination without forcing an ERP replacement or another disconnected implementation.
A Connected App from APIXX, powered by APIXX managed connectivity.